Below is a brief description of each volunteer position needed throughout the swim team season:
Volunteer Coordinator: Qualities of a great volunteer coordinator: organized, willing to ask strangers for help, comfortable tracking and following up with other swim families.
- preseason: review swimtopia templates, check supplies: name tags, marshal vests...
- collect and record volunteer checks. No one swims at an event, including time trials, without having provided a volunteer check.
- ensure all slots are filled in days leading to an event, notify reps of issues or holes.
- at event (home and away), name tags, provide check in, working with other teams reps to ensure their volunteers are there. Your job is done before the meet starts so you can enjoy!
- ongoing: ensure "season" jobs are on track - banquet planning, slide show, senior gifts...
- ongoing: notify families of shortages in spots as needed. Reminder checks will be cashed.
- help find jobs for families needing them.
Clerk of the Course: The Clerk of the Course is the "gatekeeper" for all swimmers in our meets. The people who perform this function get the swimmers to the right lanes for the correct race. You can't run a race without swimmers and the clerk of the course makes sure the right swimmer gets to the right place at the right time. Training Available
Referee: The Referee is the chief official for each swim meet. This person is responsible for the conduct of the meets and is the final authority on the interpretation and enforcement of all swimming rules. Prior to the start of each race, the referee sounds two or three short blasts to advise the participants to get ready. After the event is announced by the announcer or starter, the Referee sounds one long blast as a signal for swimmers to get into position for the start or to jump feet first into the water for a backstroke event. For Backstroke events, a second long blast is given to bring the swimmers to the wall for the start. When the referee sees that all the swimmers are ready, he/she extends an arm pointing towards the starter. At this point, the starter takes control. Certification Required
Starter: The Starter is responsible for insuring that all swimmers are given a fair and equitable start. The starter will instruct the swimmers to "Take your mark". After all swimmers are ready and still, the starter will start the race, using a "Colorado System" (so called because it is built by Colorado Timing Systems). This system consists of a public address system, a horn, and a strobe light. A race can be recalled only if it was a bad start by the starter (i.e. not all the swimmers were ready) or for a safety reason. This is done using a recall signal on the Colorado system (you'll know it when you hear it). Certification Required
Stroke and Turn Judges: Once the race has started, the Stroke & Turn Judges are responsible for insuring that all swimmers obey all the rules for the stroke they are swimming. These people are always at the ends of the pool for starts and finishes and walk the sides of the pool as best they can within the physical constraints of the pool. If a Stroke and Turn Judge sees a violation of the rules, he raises his hand to signify that an infraction has occurred. A Disqualification is recorded on a DQ slip, which the referee reviews and approves. Copies of the DQ are forwarded to the table workers and Team Reps. Certification Required
Marshals: Remain on specified areas of pool deck throughout meet. Responsible for ensuring that warm-up is conducted safely and that order on the swim deck is maintained from warm-up through meet completion. Marshals ensure swimmers and spectators are quiet for the start, prevent competitors or spectators from crowding the course, and preserve the official’s view at the finish. Duties include ensuring that diving starts are used in warm-ups, stopping any horse play, and making sure swimmers aren't hanging or sitting on the lane lines. A very visible orange vest is worn.
Relay Take-off Judges: During relays, four Relay Take-off Judges stand at each end of the pool (two per lane). Their job is to ensure that each swimmer touches the wall prior to the next relay swimmer leaving the deck. Each Judge documents swimmers wall touch and take off timing. Relay Take-off Judges do not raise their hands when they observe an early take-off because a disqualification occurs only if both Relay Take-off Judges observed an early takeoff. Certification Required
Timers: Are the most important people to every swimmer. They are the people who determine each Swimmer’s official time for each race. Being a timer is a good entry level position for new parents to help out in. Some parents have been timers for years and wouldn't want to see a swim meet from any other viewpoint. If you can start and stop a stopwatch, you can be a timer. Stopwatches are provided at pool. Timers start their watches on the strobe light from the Colorado system and stop their watches when the swimmer touches the wall. There are three timers per lane and all three times are recorded. The middle time is the official time. The Chief Timer collects the time cards from the timers, reviews them for accuracy and completeness, and forwards them on to the table workers.
Table Workers: Table Workers collect, check, sort, and evaluate the time cards from the timers and any DQ slips. They organize all time cards in order of finish for each event, score the meet, and prepare ribbons for the participants. Several people from each team perform these functions to insure that errors are caught before the results are announced. Training Available
Data Entry Coordinator: Responsible for managing team database, print time cards, sort cards by event, and input each swimmers race times. Time commitment is pre and post-meet. Training Available
Computer Reader: Works with Data Entry Coordinator during meet to input each swimmers race times into computer database.
Team Rep: Is the designated recipient of all DQ slips for his team and is the only person with any official standing to challenge any decisions made by the referee. It sounds like an easy job, but remember, most of the Team Rep's job is done before the meet starts. Training Available
Meet Set-up: Set-up is required for all home meets. Set-up involves setting up spectator bleachers, team areas, backstroke flags, and tables for Table Workers. Home Saturday “A” meet set-up begins at about 7:00 am and home “B” meet set-up begins at about 4:00 pm. Detailed set up instructions are available.
Concessions: Concession sales are an important fundraiser for the swim team. A new Concessions Team is being organized by Lisa Jenkins. This team will work together this summer to manage the purchase and preparation of food and organize workers & grillers for home meets. The team will coordinate care of Propane Tank needs as well. If you are interested in joining this great team please contact Lisa directly at: email@example.com. Training Available